Steps For Late Registration of Birth Certificate For Philippines

Steps for late registration of birth certificate for Philippine-born applicants
1. Visit your local civil registry.

Go to your local civil registry and confirm that there is no existing record of the child’s
birth.
The reason for this is because there are instances when the local civil registry has the
child’s birth certificate but has not yet forwarded it to the PSA. In this case, all you need to
do is file a formal request for the document to be forwarded to the PSA office.
If your child has no records with the local civil registry, you can start applying for one.
2. Verify with the PSA that your child has no record of birth in their database.
Visit any PSA office near you. (Click here for a list of PSA branches) If it is confirmed that
your child has no existing records in the PSA database, you will be issued a Negative Intent
or Negative Results Certification (NRC) which you will use to apply for your child’s birth
certificate.
3. Prepare the necessary documents.
Here are the documents you need to bring for late registration of your child’s birth
certificate:
 Negative Results Certification or NRC
 Baptismal Certificate
 Marriage contract of the parents (if married) or acknowledgement of the biological
father and a copy of his Community Tax Certificate (CTC), if not married.
 4 copies of the Certificate of Live Birth carrying the signature of your physician,
doula or midwife.
 Affidavit of late registration accomplished by the child’s father, mother, or
guardians, explaining the reason why the birth was not declared within 30 days.
 Affidavit of 2 witnesses who were there at the child’s birth.
 Your most current Community Tax Certificate.
 Three documents that prove the validity of the full name, date of birth, and
birthplace of the child.
Other documents that may be considered are the child’s school records, parents’ income
tax return, insurance policies, medical records, and barangay captain’s certification.
Don’t forget to bring the child’s valid IDs which indicate her full name and birthday, if any.
The birth date in the ID must match the birth date in the birth certificate; otherwise, your
application will not be processed.
4. Submit the documents at the local civil registry that has jurisdiction over your
child’s place of birth.
Assessment and processing may take 5 days more or less, after which you can already pick
up your child’s birth certificate.
If the child’s place of birth is too far from your current location, you may go to the civil
registry closest to you and request them to endorse the documents to the civil registry at
your child’s place of birth.
You will be charged an endorsement fee to process this request.
Delayed Registration of Birth
1. The requirements are:
a) if the person is less than eighteen (18) years old, the following shall be required:
i) four (4) copies of the Certificate of Live Birth duly accomplished and signed by the
proper parties;
ii) accomplished Affidavit for Delayed Registration at the back of Certificate of Live
Birth by the father, mother, or guardian, declaring therein, among other things, the
following:
 name of child;
 date and place of birth;
 name of the father if the child is illegitimate and has been acknowledged by him;
 if legitimate, the date and place of marriage of parents; and
 reason for not registering the birth within thirty (30) days after the date of birth
 b) If the person is eighteen (18) years old or above.
 i) all the requirements for the person who is less than eighteen (18) years old;
and
 ii) Certificate of Marriage, if married. (46:1ba)
 2. Delayed registration of birth, like ordinary registration made at the time of birth,
shall be filed at the Office of the Civil Registrar of the place where the birth
occurred. (46:3)
 3. Upon receipt of the application for delayed registration of birth, the civil registrar
shall examine the Certificate of Live Birth presented, whether it has been
completely and correctly filled in and all requirements have been complied with.
(47a)

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Steps for late registration of birth certificate for Philippine-born applicants

1. Visit your local civil registry.

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